March 08, 2011
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Montclair Homeowners Association, Inc.
Board of Directors Meeting
March 08, 2011
Minutes
1. A quorum was established. In Attendance: Mr. Bob Stone - President, Brenda Messler - Secretary, Rita Bay - Vice President, Stan Lincoln - Director, and Kathi McCaskill - Treasurer. Also present was Michelle Saunders from Sentry Management.
2. The meeting was called to order at 7:00 p.m. by President Bob Stone.
3. Proof of Notice was given.
4. Reading and Adoption of Minutes:Bob Stone made a motioned to adopt the minutes of the February 11, 2011 meeting as presented. Kathi McCaskill seconded the motion and it carried unanimously.
5. ARB Approvals: 10641 Versailles- Screen EnclosureBob Stone made a motion to approve preliminary plans for th screen enclosure. The homeowners will get the design plans together to submit at next month's meeting. Management will contact the attorney to draft the contract releasing the association of liability regarding future drainage problems including all the proper permitting requirements and association setback requirements. Stan Lincoln second the motion and the motion carried by unanimous voice vote.
6. Financial Review: February Financial Report was reviewed.
10524 Vesailles - Brick Edging and River Rocks
Bob Stone made a motion to approve. Brenda Messler second and motion carried by unanimous voice vote.
10805 Vesailles - Tree Removal Brenda Messler made a motion to approve. Rita Bay second and motion carried by unanimous voice vote.
7. Manager's Report was read by Michelle Saunders.Lot 100- Brenda Messler made a motion to waive the interest only if the owner paid the balance in full within 14 days of receipt of the letter. Kathi McCaskill second and motion carried by unanimous voice vote.
8. Old Business:A. Review and Adopt Collection Policy-
9. New Business:The Collection Policy was reviewed and revised. Management will revise the policy as directed for discussion at the next meeting.
A. Discuss Violation Process-
10. The next meeting was scheduled for Tuesday, April 12, 2011 at 7:00 p.m. at Sentry Management.The Board discussed the violation process and reviewed the property notebook and sample violation letters. Bob Stone and Rita Bay will do property inspection with management on 4/08/11.
11. There being no further business to come before the Board a motion to adjourn was offered by Bob Stone and seconded by Stan Lincoln. The meeting was adjourned at 9:03 p.m. All in favor.
Respectfully submitted,
Michelle Saunders, LCAM
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