September 09, 2008
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Montclair Homeowners Association, Inc.
Board of Directors Meeting
September 09, 2008
Minutes
1. The meeting was called to order at 7:00 p.m. by Mr. Stender.
2. A quorum was established:In Attendance: Mr. John Staszel, President
3. Proof of Notice was given.
Ms. Patti Ferris, Vice President
Mr. Ed Graziani, Director
Mr. Doug Stender represented Sentry Management
4. Reading and Adoption of Minutes:
Mr. Staszel motioned to adopt the minutes of August 12, 2008 as submitted. Ms. Ferris seconded and the motion passed unanimously.
5. ARB Applications: None Presented.
6. Financial Review: The Financial Review was presented by Mr. Stender.
7. Managers Report: The Manager's Report was presented by Mr. Stender
A. As an ongoing issue between the Association, the community developer (Mr. Richard H. Langley) and St. Johns River Water Management District, Management presented recent correspondence from Mr. Langley. In part, the letter offered to reimbursement the Association for one-half of the money spent to clean the Bronson Road Pond if the Association would get the St Johns permit transferred into their name. After additional discussion Ms. Ferris motioned to accept Mr. Langley’s offer for one-half reimbursement and that the Association initiate steps to get the St Johns permit transferred into the Association’s name. Mr. Staszel seconded and the motion passed unanimously.
8. Old Business:
B. Management was directed to contact the Association landscaper to ensure that the irrigation spray heads were not buried under the new sod in the entrance island.
A. Discuss 2009 Proposed Budget:
9. New Business:
Management presented the Board with a revised proposed 2009 budget that included Reserve for Replacement line item “Capital Repair Other Infrastructure Acct”. This line item is a direct result of the Association’s eventual acceptance of the St. Johns permit discussed in 7 A above and allows for establishing a Reserve for the maintenance and repair of the underground storm drain system. Ms. Ferris stated that the proposed budged, as presented to the Board, should be considered as the final draft to be discussed at the October Budget Meeting and that this be the proposal attached to the Notice to the homeowners.
A. Collection Fee Waiver Request – Acct #108:
10. The Board reaffirmed that the next Board/Annual Budget Meeting will be held at 7:00 pm on Tuesday, October 14, 2008 at Sentry Management, 1645 E Hwy 50, Suite 201, Clermont, FL 34711.
Mr. Staszel motioned to deny the request for the waiver of the collection fee ($25.90 Intent to Lien Fee) stating this was a hard cost that was already charged to and paid by the Association and that it was appropriate to pass this charge on to the owner. Ms. Ferris seconded and the motion to deny the request passed unanimously. Management was directed to ensure that the owner was reissued a payment coupon for the fourth quarter dues assessment.
B. CPA Engagement Letter:
Ms. Ferris motioned to engage the services of Arrington & Company, P.A. for year-end financial reporting and filing of appropriate tax forms. Mr. Graziani seconded and the motion passed unanimously.
C. Other:
In conjunction with transferring the St. Johns permit to the Association Ms. Ferris presented the Board with a draft letter to be sent to all current owners. The letter would be prepared under the Association attorney’s letter head informing owners of their individual responsibility to maintain and/or repair any swale or drainage easement located on their property – at the owner’s expense. The draft has been reviewed by the attorney who did some minor editing. Mr. Staszel motioned to approve the content and mailing of the letter to all current homeowners. Mr. Graziani seconded and the motion passed unanimously.
11. There being no further business to come before this Board a motion to adjourn was offered by Mr. Graziani and seconded by Ms. Mathews and the meeting was adjourned at 7:55 p.m.
Submitted by:
Doug Stender, LCAM
Community Association Manager
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