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Montclair Homeowners Association, Inc.
Board of Directors Meeting
August 12, 2008
Minutes

1. The meeting was called to order at 7:03 p.m. by Mr. Stender.

2. A quorum was established:

In Attendance: Mr. John Staszel, President

Ms. Patti Ferris, Vice President
Ms. Michelle Mathews, Treasurer
Mr. Ed Graziani, Director
Mr. Doug Stender represented Sentry Management

3. Proof of Notice was given.

4. Reading and Adoption of Minutes:

Mr. Staszel motioned to adopt the minutes of June 10, 2008 as submitted. Ms. Ferris seconded and the motion passed unanimously.

5. ARB Applications:

A. 10500 Versailles Blvd (Williams): Ms. Ferris motioned to approve the renovation of the back yard to include changing the grade to allow for better drainage away from the house and laying of new sod. Ms. Mathews seconded and the motion passed unanimously.

B. 10625 Versailles Blvd (Francis): Mr. Staszel motioned to approve the tree removal because of the proximity to the septic tank. Ms. Mathews seconded and the motion passed unanimously.

C. 10551 Versailles Blvd (Knott): Mr. Staszel motioned to approve the landscaping project as submitted, the installation of a new front door, and the installation of a water fountain. Ms. Ferris seconded and the motion passed unanimously.

6. Financial Review: The Financial Review was presented by Mr. Stender.

7. Managers Report: The Manager's Report was presented by Mr. Stender

Management was directed to contact the Association landscaper and report that the rain sensor at the entranceway island is not functioning properly and to have the landscaper eliminate the weeds growing through the grates in the entranceway.

8. Old Business:

A. Waiver of Collection Fees – Acct #46:

Ms. Ferris motioned that the request for waiver of collection fees be denied sighting that despite the owner having finally paid the second quarter fees that as of the date of this meeting the owner had failed to pay the third quarter assessment and that setting precedence would not be in the best interest of the Association. Mr. Staszel seconded and the motion to deny waiver of the collection fees passed unanimously.

9. New Business:

A. SJRWMD Letter of July 24, 2008:
The letter states that Mr. Langley has agreed to arrange for resolution of the permit violations as a prelude to the permit transfer to the Montclair HOA. The letter furthers states that two separate Corrective Actions must be approved by the District staff before the permit transfer will be processed. One of the Corrective Actions to be resolved is the removal of excessive sediment accumulations at WRA #B1, adjacent to Bronson Road at the northeast corner of the subdivision. The removal of the excessive sediment at the Bronson Road Pond/WRA #B1 was accomplished in May 2008 at the Association’s expense ($1,844.45) in an effort to allow for better storm drainage. This action was taken by the Association prior to any knowledge of the results of the March 7, 2008 meeting between District staff and Mr. Langley and his staff. Since the responsibility to remove the excessive sediment from the Bronson Road Pond was originally that of Mr. Langley

Ms. Ferris motioned that the Association seek reimbursement from Mr. Langley for the work performed at the Bronson Road Pond. Mr. Staszel seconded and the motion passed unanimously.


B. 2009 Proposed Budget: Tabled.

Management presented the Board with a proposed budget and budget worksheet for 2009 and encouraged the Board to be ready to discuss in detail at the September Board meeting and that the annual Budget meeting should be held in October. No motions made or directives issued.


C. Other:

Prior to the commencement of this meeting Management presented each Board member with a binder containing a Board member roster with copies of the budget, State Statute 720 and the community documents plus a copy of all current Association contracts. The cost of the binder and contents was charged to the Association. Mr. Staszel stated that the binders were not desired and no previous authorization was granted to spend Association funds on this project. Mr. Staszel motioned that Sentry Management reimburse the Association for the cost of these binders. Ms. Mathews seconded and the motion passed unanimously.

10. The Board established the next Board meeting will be held at 7:00 pm on Tuesday, September 9, 2008 and that the Annual Budget Meeting will be held at 7:00 pm on Tuesday, October 14, 2008 at Sentry Management, 1645 E Hwy 50, Suite 201, Clermont, FL 34711.

11. There being no further business to come before this Board a motion to adjourn was offered by Mr. Graziani and seconded by Ms. Mathews and the meeting was adjourned at 8:08 p.m.


Submitted by:


Doug Stender, LCAM
Community Association Manager

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