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Montclair Homeowners Association, Inc.
Board of Directors Meeting
January 13, 2009
Minutes

1. The meeting was called to order at 7:05 p.m. by Mr. Stender.

2. A quorum was established:

In Attendance: Mr. John Staszel, President

Ms. Patti Ferris, Vice President
Mr. Dick Fellows, Secretary
Ms. Lori Mattozzi, Treasurer
Mr. Bob Stone, Director
Mr. Doug Stender represented Sentry Management

3. Proof of Notice was given.

4. Reading and Adoption of Minutes:

Mr. Staszel motioned to adopt the minutes of October 14, 2008 and the minutes of November 10, 2008 as submitted. Mr. Fellows seconded and the motion passed unanimously.

5. ARB Applications:

A. 10542 Versailles Blvd (Fitzpatrick): Mr. Staszel motioned to deny the request to install a storage shed in the back yard because the shed materials did not meet the specifications contained in the Architectural Guidelines. Ms. Ferris seconded and the motion to deny the request passed unanimously.

B. Existing Storage Sheds: During the discussion of the ARB application it was noted that many storage sheds already existed within the community but none had been previously approved by the ARB. Two such structures were identified – one on lot #56 and one on lot #116. Management was directed to send notices to each along with an ARB application.

C. ARB Committee: Mr. Stone motioned to nominate Mr. William “Bill” Schiefelbein as Chairman of the ARB Committee and that Mr. Schiefelbein be tasked with the responsibility of recruiting volunteers to serve on the committee. Mr. Schiefelbein, being a volunteer, accepted the nomination. Mr. Staszel seconded and the motion passed unanimously.

6. Financial Review: The Financial Review was presented by Mr. Stender.

7. Manager's Report: The Manager's Report was presented by Mr. Stender.

8. Old Business: Swale Reconstruction on Lots 32, 66, 67 and 68:

A. Mr. Todd Whitlock, Sentry Management’s District II Manager for Clermont, FL introduced himself and provided background information as he knew it and was instrumental in keeping the discussion on subject. Background information included the Association’s ultimate responsibility as the “end user” of the swale and the individual homeowner’s responsibility to maintain that portion of the swale that lies within their property lines. There was much discussion concerning responsibility for the repairs, i.e. the current permit holder Mr. Richard Langley as the developer, or the Association, or the individual homeowners. There was also much discussion of the possible repercussions should the Association not make the repairs – primarily being sued by Mr. Langley should he be sued by St. Johns. Ultimately the Board decided that it would be less costly to repair the swales than it would be to engage in a law suit with Mr. Langley.

At this point Ms. Ferris motioned that the three homeowners affected (Lots 32, 66 and 67) be notified by mail that they have twenty (20) days in which to restore that portion of the swale that exists within their property lines to its original condition and that if the owners do not comply then the owners will be invited to attend the next Board meeting at which time the Board and the owners will discuss alternatives and review options to repair the individual lots. Mr. Fellows seconded and the motion passed unanimously.

Attached to these Minutes are three proposals for swale reconstruction that were not originally a part of the Board package but presented to the Board just prior to the meeting.

5. New Business:

A. Sentry Management Contract Renewal:
Mr. Staszel motioned to approve the new Sentry Management contract effective January 1, 2009. Ms. Mattozzi seconded. Mr. Fellows and Mr. Stone voted in favor. Ms. Ferris abstained citing a conflict of interest as she is employed by Sentry Management. The motion to approve the new contract passed with a 4 – 0 vote.

B. Maintenance of For Sale/Abandoned Homes:
i. The Board reaffirmed the procedures outlined in the community documents by which the Association could enter upon abandoned/neglected property specifically noting that the homeowner had to be notified in writing that if the violation was not corrected within twenty days then the Association had the authority to enter upon the property to made necessary repairs or maintenance.
ii. After this discussion Mr. Stone motioned that in the future the Board approve all violation notices prior to Management mailing them. Mr. Fellows seconded. Ms. Ferris, Ms. Mattozzi and Mr. Staszel voted in the negative. The motion failed by a 2 – 3 vote.

C. Lighting Repairs at Entrance: Tabled.

10. The Board established the next meeting will be held on Tuesday, February 10, 2009 at Sentry Management, 1645 E Hwy 50, Suite 201, Clermont, FL 34711.

9. There being no further business to come before this Board a motion to adjourn was offered by Mr. Staszel and seconded by Mr. Fellows and the meeting was adjourned at 8:50 p.m.


Submitted by:


Doug Stender, LCAM
Community Association Manager

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