February 10, 2009
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Montclair Homeowners Association, Inc.
Board of Directors Meeting
February 10, 2009
Minutes
1. The meeting was called to order at 7:00 p.rn. by Mr. Stender.
2. A quorum was established:In Attendance: Mr. John Staszel, President
3. Proof of Notice was given.
Ms. Patti Ferris, Vice President
Mr. Dick Fellows, Secretary
Ms. Lori Mattozzi, Treasurer
Mr. Bob Stone, Director
Mr. Doug Stender represented Sentry Management
4. Reading and Adoption of Minutes:
Ms. Ferris motioned to adopt the minutes of January 13, 2009 and the minutes of February 5, 2009 as submitted. Mr. Staszel seconded and the motion passed unanimously.
5. ARB Applications:
A. There were two separate requests for installation of outbuildings/storage sheds. Mr. Stone noted that instead of making a decision to approve or disapprove based on existing Guidelines it would be more appropriate to wait until the newly formed Architectural Review Committee had made their recommendations. Mr. Fellows motioned to table the requests pending review of the ARC recommended Guideline changes. Ms. Mattozzi seconded and the motion passed unanimously.
6. Financial Review: The Financial Review was presented by Mr. Stender.
B. 10734 Versailles Blvd (Stone): Mr. Fellows motioned to approve the request to repaint the house with the colors submitted. Ms. Ferris seconded. Mr. Staszel and Ms. Mattozzi voted in favor of the motion. Mr. Stone abstained as this is his property. Motion carried 4 – 0.
7. Manager's Report: The Manager's Report was presented by Mr. Stender.
8. Old Business: Swale Reconstruction on Lots 32, 66, 67 and 68:
Prior to this meeting Management received a faxed letter from Mr. Richard H. Langley the Developer of the Montclair community and the current holder of the SJRWMD permit. At the meeting the letter was distributed to the Board and to homeowners Mr. Matt Hohne and Mr. Robert Knott. The third homeowner affected, Mr. Scott MacCormack, was not present. Mr. Langley’s letter was in response to a letter sent by Ms. Ferris who, as a concerned homeowner and Board member, asked for assistance in resolving the permit issue. In summary, Mr. Langley offered to assist with repairing the swale by engaging the services of a contractor (Howard Dittrich) to lay a 15-inch drainage pipe rather than excavating to recreate the swale. According to Mr. Langley the cost of the entire project is $4,500.00. Mr. Langley has offered to pay $1,500.00 with the stipulation that the Association or Homeowners pay the remaining $3,000.00. His letter also stated that SJRWMD would not require an engineering survey/plan as previously thought. Compared to a previously received estimate to lay a pipe at a total cost in excess of $28,000.00 the offer from Mr. Langley was considered a great opportunity to put closure to this issue.
9. New Business:
Mr. Langley’s letter is attached to these Minutes.
For the record it is noted that Mr. Knott voiced his concerns by describing other alternatives to accommodate drainage. Mr. Knot also objected to the fact that he would personally be responsible for payment of a portion of the repair. Ms. Ferris pointed out that a portion of the drainage easement lie within Mr. Knott’s property lines and as such he was personally responsible for the maintenance and/or repair of that easement. It was also pointed out that the cost to each owner, and to the Association for its share of common property affected, would be based on a pro rated calculation of total cost divided by total number of feet multiplied by the number of feet in each owner’s back yard. The owners affected would be specially assessed and to ease the burden of the special assessment the length of time to repay would be negotiable.
After some additional discussion Ms. Mattozzi motioned to accept Mr. Langley’s offer. Mr. Stone seconded and the motion passed unanimously.
At the suggestion of Mr. Matt Hohne Management will attempt to arrange a meeting between the contractor and the three homeowners to determine what landscaping is salvageable and to what extent sprinklers and irrigation systems are affected.
A. Lighting Repairs at Entrance: Closed – no longer an issue.
10. The Board established the next meeting will be held on Tuesday, March 10, 2009 at Sentry Management, 1645 E Hwy 50, Suite 201, Clermont, FL 34711.
B. ARB Committee Report – Community Guidelines (Sheds):
Mr. Bill Schiefelbein, Chairperson for the newly established Architectural Review Committee, briefed the Board on proposed changes to the Community’s Architectural Guidelines concerning outbuildings/sheds. With his presentation it was obvious that a lot of time and effort had been devoted to the project. The Board thanked Mr. Schiefelbein for his efforts and noted that the Board needed more time to review the recommended changes. Management was directed to include this as an agenda item for the next Board meeting.
C. Other – Community Security:
Homeowners Mr. & Mrs. Lincoln asked that they be allowed to address the Board concerning a community issue. The Lincoln’s were the victim of the theft of patio furniture from their home approximately a month ago. They asked if anyone had a similar experience and wanted other homeowners to be aware of the theft. The Lincoln’s did file a report with local authorities but the furniture has not been recovered. Several members of the audience did verify that there is and has been law enforcement presence in the community. The Board thanked the Lincoln’s for the information.
11. There being no further business to come before this Board a motion to adjourn was offered by Mr. Staszel and seconded by Ms. Ferris and the meeting was adjourned at 8:20 p.m.
Submitted by:
Doug Stender, LCAM
Community Association Manager
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