March 10, 2009 | February 10 | Home | News

Montclair Homeowners Association, Inc.
Board of Directors Meeting
March 10, 2009
Minutes

1. The meeting was called to order at 7:00 p.rn. by Mr. Stender.

2. A quorum was established:

In Attendance: Mr. John Staszel, President

Ms. Patti Ferris, Vice President
Mr. Dick Fellows, Secretary
Ms. Lori Mattozzi, Treasurer
Mr. Bob Stone, Director
Mr. Doug Stender represented Sentry Management

3. Proof of Notice was given.

4. Reading and Adoption of Minutes:

Ms. Ferris motioned to adopt the minutes of February 10, 2009 as submitted. Mr. Staszel seconded and the motion passed unanimously.

5. Financial Review: The Financial Review was presented by Mr. Stender.

6. Manager's Report: The Manager's Report was presented by Mr. Stender.

7. Old Business: Swale Reconstruction on Lots 32, 66, 67 and 68:

The project has been completed and Management and three Board members met with Mr. Wil Causseaux of SJRWMD on Tuesday, March 10th. In his opinion, Mr. Causseaux related that the repairs made to the drainage easement met SJRWMD requirements and that it would be his recommendation that the repair is sufficient to allow for the transfer of the permit from Mr. Langley to the Association. He did recommend that the swale behind the home on Lot 67 should be better defined so that roof and yard runoff would not pass into the community and home behind this lot. He also recommended that the swale be four to six inches below the collection box located on Lot 68 and that the area adjacent to the fence separating the two communities to be built up four to six inches. Mr. Causseaux stated that this reshaping of the swale would not interfere with his recommendation.

The Board then addressed the issue of allocating the cost of the project among the four homeowners and the Association. (Note – at the time of the meeting an invoice had not been received.) The original plan presented to the owners was that the repair would start at that point where the drain pipe comes off the street and into that yard of Lot 68 and continue to the collection box located on Association property at Tract “D” – a total of 394 feet with costs pro rated accordingly. However, the pipe was not laid all the way to the collection box. The issue before the Board was to determine costs based on 394 feet or the reduced footage thereby possibly reducing the Association’s cost. Ms. Ferris motioned to calculate pro rated costs based on the 394 feet as originally presented to the owners. Ms. Mattozzi seconded. During the discussion Mr. Stone objected stating that the Association should not be held financially responsible for the repair that was not actually performed on Association property. Mr. Staszel and Mr. Fellows voted in favor. Mr. Stone voted in the negative. Motion carried 4 – 1.

During the swale repair Management became aware that the homeowners of Lots 67 and 68 personally paid for materials that were not included in the estimate but were deemed necessary to satisfactorily complete the project. Management was directed reimburse the homeowners and then add these costs to the total bill thereby spreading the costs over the four homeowners and the Association.

8. New Business:

A. Review Recommended Changes to Architectural Guidelines:
Mr. Bill Schiefelbein (Chairperson, Architectural Review Committee) presented the Board with a final draft of his recommendations. After some additional discussion Management was directed to initiate a mailing to all owners notifying them that the Board would be formally adopting these Guidelines as well as a Community Paint Scheme at the next meeting.

B. Review ARB Applications :
i. 10542 Versailles Blvd (Fitzpatrick): Application for storage building tabled pending submission of plat plan showing location of storage building on the property.
ii. 10551 Versailles Blvd (Knott): Ms. Ferris motioned to deny the request to install a portable storage shed on the property. Mr. Stone seconded and the motion to deny the request was unanimous.
iii. 10942 Bronson Rd (Laurin): Mr. Staszel motioned to approve the fence installation as submitted. Mr. Stone seconded and the motion passed unanimously.
iv. 11040 Versailles Blvd (Agans): Ms. Ferris motioned to approve replacing the screen on the screened-in lanai with glass. Ms. Mattozzi seconded and the motion passed unanimously.
v. 10617 Versailles Blvd (Kollmann): Mr. Stone motioned to approve the after-the-fact request to repaint the house with the colors submitted. (Noted that the home was repainted the same color scheme that was on the home.) Fellows seconded. Mr. Staszel voted in favor. Ms. Ferris and Ms. Mattozzi voted in the negative. Motion carried 3 – 2.
vi. 10601 Versailles Blvd (Hohne): Ms. Ferris motioned to approve replacing the wooden fence with another wooden or vinyl fence as submitted AND to approve installation of a concrete pad along the east side of the home as submitted. Mr. Staszel seconded and the motion passed unanimously.
vii. 11040 Versailles Blvd (Agans): Ms. Ferris motioned to approve replacing the existing plants in the yard as submitted. Mr. Fellows seconded and the motion passed unanimously.
viii. 11005 Versailles Blvd (Ferris): Mr. Fellows motioned to approve replacement of the existing fence as submitted. Mr. Stone seconded. Mr. Staszel and Ms. Mattozzi voted in favor. Ms. Ferris abstained as this is her property. Motion carried 4 – 0.
ix. 10901 Versailles Blvd (Goehrig): Ms. Ferris motioned to approve removal of the fence in the back yard. Mr. Staszel seconded and the motion passed unanimously.

C. Fence Cleaning/Restaining/Repainting :
Management asked for clarification on this issue as many homeowners who had received violation notices were upset and argued that their wooden fences were constructed of natural wood and were therefore aging/discoloring naturally. The Board agreed the cleaning of vinyl fences and repair of wooden fences was an observable and enforceable requirement whereas violation notices concerning the cleaning and restaining/repainting of wooden fences would be noted only when a complaint was received.

D. Parking Violations :
Management asked for guidance whether or not to send parking violations to the attorney for enforcement. The Board agreed that such action would be too costly. Management was directed to keep track of parking violations and keep the Board informed of chronic violators.

E. Community Street Light Globe Replacement: Tabled until next meeting.

F. Landscaping at Entranceway :
The Association’s landscaper, Common Ground, provided several options to replace the dead plants at the entranceway. The cost of these options ranged from $350.00 to $500.00. After some discussion Ms. Ferris motioned to authorize installation of knock out roses. Mr. Stone seconded and the motion passed unanimously. Management was directed to inform the landscaper to proceed ensuring that the cost does not exceed $500.00.

9. The Board established the next meeting will be held on Tuesday, April 21, 2009 at Sentry Management, 1645 E Hwy 50, Suite 201, Clermont, FL 34711.

10. There being no further business to come before this Board a motion to adjourn was offered by Ms. Ferris and seconded by Mr. Staszel and the meeting was adjourned at 8:45 p.m.


Submitted by:


Doug Stender, LCAM
Community Association Manager

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