June 09, 2009
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Montclair Homeowners Association, Inc.
Board of Directors Meeting
June 09 2009
Minutes
1. The meeting was called to order at 7:00 p.rn. by Mr. Stender.
2. A quorum was established:In Attendance: Ms. Patti Ferris, Vice President
3. Proof of Notice was given.
Mr. Dick Fellows, Secretary
Ms. Lori Mattozzi, Treasurer
Mr. Bob Stone, Director Mr. Doug Stender represented Sentry Management
4. Reading and Adoption of Minutes:
Mr. Fellows motioned to adopt the minutes of May 12, 2009 as submitted. Mr. Stone seconded and the motion passed unanimously.
5. Review ARB Applications :A. 10821 Versailles Blvd (Long): Mr. Stone motioned to approve the application of the concrete stain to the driveway as submitted. Mr. Fellows seconded and the motion passed unanimously.
6. Financial Review: The Financial Review was presented by Mr. Stender.
7. Manager's Report: The Manager's Report was presented by Mr. Stender.During the meeting Management provided the Board with a copy of an email from Mr. Wil Causseaux of St. John’s River Water Management District. Mr. Causseaux’s email addressed the remaining repairs that needed to be completed to the swale reconstruction before he would recommend the transfer of the SJRWMD permit to the Association. Specifically, the repairs behind the home at 10601 Versailles Blvd which include regarding, re-sod and creation of a several-inch berm at the rear fence need to be completed.
8. Old Business:
It was also noted that dissipaters or diffusers are to be placed at the end of the drain pipe that terminates in the common area at Tract D. The Board noted that Mr. Staszel had volunteered to complete that project.
At the end of the discussion Management volunteered to contact the owner at 10601 Versailles and to contact Mr. Staszel to determine when these repairs would be complete.A. Community Street Light Globe Replacement – Tabled Until Next Meeting
9. New Business:
B. Discuss Amending the Association’s Declaration.
In a response to the initial advisory request from Ms. Ferris the Association attorney interpreted the request as a request to reduce the number of homeowner votes needed to amend the Declaration, and that the fees associated with drafting the proposed amendment would be $800.00. Ms. Ferris responded that this was not the intent. Specifically, the Association wants to remove the requirement that the lender approve any amendment, changing the St. Augustine lawn requirement to one that is drought tolerant and approved by the Board, and adding a provision of an “Assignment of Rents” whereby if a homeowner is behind in their assessment to the Association, and the home is rented, that the Association can get a judge to order the renter to pay their rent to the Association to cover the assessments. In a response to this request the Association attorney noted that an additional three hours of research would be involved and that the additional cost would be $180.00 per hour for three hours plus the initial $800.00 for a total cost of $1,340.00.
After some additional discussion Mr. Fellows motioned that the Association attorney be authorized to prepare the proposed amendments at the quoted cost of $1,340.00. Mr. Stone seconded and the motion passed unanimously.
A. Homeowner Request for Forbearance of HOA Dues – Acct #22.
10. The Board established the next meeting will be held on Tuesday, July 14, 2009 at Sentry Management, 1645 E Hwy 50, Suite 201, Clermont, FL 34711.
This homeowner’s residence is uninhabitable due to toxic drywall. They have filed a class action law suit and in all probability the home will have to be torn down and rebuilt. As a result the homeowners have asked that the Board consider delaying the collection of future assessments until the home can be rebuilt or the class action law suit is finalized.
In anticipation of acting on this request at this meeting Management sought an opinion from the Association attorney. In summary the response stated that the Board/Association does not have the ability or authority to waive assessments. With that, Mr. Fellows motioned to deny the request for forbearance of assessments. Ms. Mattozzi seconded and the motion to deny the request was unanimous.
B. Other: Storm Drain Repair at Lot #73.
Mr. Stone noted that the concrete forming the storm drain inlet on Versailles Blvd near Lot #73 was in need of repair. Management was directed to contact Lake County Road Repair to fix. C. Other – Rain Sensor.
Management was directed to coordinate with the Association landscaper to check on the irrigation system’s rain sensor.
11. There being no further business to come before this Board a motion to adjourn was offered by Ms. Ferris and seconded by Ms. Mattozzi and the meeting was adjourned at 7:50 p.m.
Submitted by:
Doug Stender, LCAM
Community Association Manager
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