August 11, 2009 | Jul 14 | Home | News

Montclair Homeowners Association, Inc.
Board of Directors Meeting
August 11 2009
Minutes

1. The meeting was called to order at 7:00 p.rn. by Mr. Stender.

2. A quorum was established:

In Attendance: Ms. Patti Ferris, Vice President

Mr. Dick Fellows, Secretary
Ms. Lori Mattozzi, Treasurer
Mr. Bob Stone, Director Mr. Doug Stender represented Sentry Management

3. Proof of Notice was given.

4. Reading and Adoption of Minutes:

Mr. Fellows recommended that the word “vice” found in paragraph 7B, 4th sentence be changed to “instead of”. With the change Ms. Ferris motioned to adopt the minutes of July 14, 2009. Mr. Stone seconded and the motion passed unanimously.

5. Review ARB Applications :

A. 10805 Versailles Blvd (McCullers): Neither approved nor denied pending submission and proof that the color scheme desired matches that of the original paint scheme colors. Management was directed to contact the owner to provide the requested information.

6. Financial Review: The Financial Review was presented by Mr. Stender.

7. Manager's Report: The Manager's Report was presented by Mr. Stender.

8. Old Business: None

9. New Business:

A. Discuss Proposed Amendments to the Community Documents.
At the previous meeting the Board agreed to make two changes to the verbiage contained in the draft document “Limited Proxy”. After some discussion Ms. Ferris motioned that the verbiage remain as originally drafted. Mr. Fellows seconded and the motion passed unanimously.

It was noted that the Limited Proxy will be mailed to each homeowner in conjunction with the notification of the Annual Members Meeting to be held in November. Mr. Stone asked if a letter of explanation should accompany the notification so that homeowners will know exactly how to complete the proxy. Ms. Ferris volunteered to draft such a letter and stated that when complete the notification announcing the Members Meeting will be mailed. The Board agreed that the earlier the notification is mailed the more time homeowners will have to consider the amendments.

B. Discuss Landscaping Alternatives to the Entranceway Islands.
After a lengthy discussion Management was directed to seek at least three bids/estimates to re-landscape the entranceway islands without the use of grass. Management was also directed to obtain at least three bids to maintain the common areas in anticipation of replacing the current landscaper and in time to incorporate into the 2010 budget.

C. Discuss Proposed Budget for 2010:
Management’s initial proposal reflected a $5.00 reduction in the quarterly payments. The Board agreed that in the best interest of the Association that the quarterly payments for 2010 should remain the same as 2009. Ms. Ferris recommended that line item 6045 (Additional Landscape) be removed from Grounds Operating Expenses and included in the Contingency Reserves. Management will make the recommended changes and present to the Board at their next meeting.

D. Maintenance of Lot #75 – 11319 Cannes Pl:
This property was recently foreclosed by the mortgage holder and the house is vacant. Management was directed to issue a 20-day notification letter to BAC Homeloans Servicing, LP giving them twenty days in which to start maintaining the property. In anticipation of the Association maintaining the property Management was directed to get estimates to do an initial clean-up of the yard and to maintain the lawn on a regular basis.

E. Covenant Violation (Yard) at Lot #38 – 11034 Versailles Blvd:
This account is currently at the attorney for Association foreclosure action but Management was seeking guidance whether or not to refer to the attorney for the covenant violation. Ms. Ferris noted that the owner has recently initiated steps to pay off the balance owed to the Association. Ms. Ferris recommended the Board withhold any action at this time in anticipation that the owner will settle the account and make repairs to the yard as well. The Board agreed not to go forward with the covenant violation at this time.

F. Other – Property at 11021 Versailles Blvd (Lot #18):
On July 24, 2009 Management was informed that this property has been in a mortgage foreclosure status since November 3, 2008. The Association attorney asked if the Board would like to move forward with the Association’s lien foreclosure or place the file on hold and monitor the mortgage foreclosure. Ms. Ferris motioned that the attorney monitor the mortgage foreclosure. Ms. Mattozzi seconded and the motion passed unanimously. Management will notify the attorney.

G. Other – Community Garage Sale:
Ms. Ferris suggested that the Association sponsor a community-wide garage sale on Saturday, September 19, 2009. Ms. Ferris stated she would coordinate the ads in the local paper. The Board agreed and Mr. Fellows motioned that Ms. Ferris be reimbursed from Association funds for the ads. Mr. Stone seconded and the motion passed unanimously.

10. The Board established the next meeting will be held on Tuesday, September 8, 2009 at Sentry Management, 1645 E Hwy 50, Suite 201, Clermont, FL 34711.

11. There being no further business to come before this Board a motion to adjourn was offered by Ms. Ferris and seconded by Ms. Mattozzi and the meeting was adjourned at 8:40 p.m.


Submitted by:


Doug Stender, LCAM
Community Association Manager

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