September 08, 2009 | Aug 11 | Home | News

Montclair Homeowners Association, Inc.
Board of Directors Meeting
September 08 2009
Minutes

1. The meeting was called to order at 7:00 p.rn. by Mr. Stender.

2. A quorum was established:

In Attendance: Mr. John Staszel, President

Ms. Patti Ferris, Vice President
Mr. Dick Fellows, Secretary
Ms. Lori Mattozzi, Treasurer
Mr. Bob Stone, Director Mr. Doug Stender represented Sentry Management

3. Proof of Notice was given.

4. Reading and Adoption of Minutes:

Mr. Fellows motioned to adopt the minutes of August 11, 2009 as submitted. Mr. Staszel seconded and the motion passed unanimously.

5. Review ARB Applications :

A. 10805 Versailles Blvd (McCullers): The after-the-fact request to repaint the exterior of the home was tabled until the November meeting.

As a result of this ARB request Mr. Fellows motioned that the mailing announcing the Annual Members Meeting also include a notice informing all owners that at this same meeting the Board will be adopting new color schemes for the community. Mr. Stone seconded and the motion passed unanimously.


B. 10524 Versailles Blvd (Fellows): Mr. Stone motioned to approve the request to remove the weed infested grass and to replace with shrubs and river pebbles. Mr. Staszel seconded. Ms. Ferris and Ms. Mattozzi approved. Mr. Fellows abstained as this is his property. Motion carried 4 – 0.

C. 11005 Versailles Blvd (Ferris): Mr. Stone motioned to approve the request to paint the newly installed fence with the color submitted. Mr. Fellows seconded. Mr. Staszel and Ms. Mattozzi approved. Ms. Ferris abstained as this is her property. Motioned carried 4 – 0.

D. 11022 Versailles Blvd (Schenck): Mr. Fellows motioned to approve the request to replace the damaged sod with garden beds containing Florida friendly or Florida native trees, shrubs and groundcover. Mr. Stone seconded and the motion passed unanimously.

6. Financial Review: The Financial Review was presented by Mr. Stender.

7. Manager's Report: The Manager's Report was presented by Mr. Stender.

8. Old Business:

A. Discuss Landscaping Alternatives to the Entranceway Islands/Review Bids.
The Board reviewed bids from Smithwell, Inc., RLC Landscaping Company and Top Notch Landscaping, Inc. All bids addressed maintenance of the common areas with the Smithwell bid being the only one to include a plan and estimate to re-landscape the entranceway islands.

i. After reviewing the bids Ms. Ferris motioned that the Smithwell, Inc. bid be accepted with the following stipulations: 1) Irrigation repairs in excess of $200.00 must be approved by the Board; 2) The plan submitted to re-landscape the entranceway islands be done for $4,000.00 instead of the quoted price of $5,021.00; 3) That “dwarf magnolias” be incorporated into the landscaping plan for the entranceway islands instead of “Southern Magnolias”; 4) If in agreement with the reduced cost for the entranceway islands that Smithwell so state in writing; and 5) The retention ponds be mowed every other week. Ms. Mattozzi seconded and the motion passed unanimously.
ii. Ms. Ferris motioned that if Smithwell, Inc. commits to the proposed terms that the current landscaper is sent a 30-day termination notice effective October 15, 2009. Mr. Fellows seconded and the motion passed unanimously.


B. Discuss Proposed Budget for 2010.
No discussion. The proposed budget as presented to the Board at this meeting will be included in the Annual Members Meeting notification mailing since the annual budget meeting will take place at the same meeting.

C. Other: St. Johns River Water Management District Permit.
The transfer of this permit from the developer to the Association was delayed pending additional alterations to the back yard of Lot #67. Mr. Matt Hohne, the owner, has completed the alterations and presented pictures to the Board at this meeting. Also, Management had learned that the SJRWMD representative, Mr. William Carlie, requested that the Board look at the alterations and provide their opinion. Ms. Mattozzi, a neighbor to Mr. Hohne, verified that the alterations have been completed and that with the recent heavy rains there has been no runoff into the property behind Mr. Hohne. Mr. Fellows then motioned that Board approve the alterations as being sufficient to meet the requirements recommended by SJRWMD for transfer of the permit and that this information be provided to the SJRWMD representative. Ms. Ferris seconded and the motion passed unanimously.

9. New Business: CPA Engagement Letter.
Mr. Stone motioned that the Board accept the engagement letter from Arrington & Company, P.A. Mr. Fellows seconded and the motion passed unanimously.

10. The Board established the next meeting will be held on Tuesday, October 13, 2009 at Sentry Management, 1645 E Hwy 50, Suite 201, Clermont, FL 34711.

11. There being no further business to come before this Board a motion to adjourn was offered by Mr. Fellows and seconded by Mr. Staszel and the meeting was adjourned at 7:55 p.m.


Submitted by:


Doug Stender, LCAM
Community Association Manager

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